Summer Camps and Conferences

We require reservations 21 days in advance to ensure a smooth experience for your group. Your group will be assigned a reservation time for each meal to ensure all campers can enjoy their meals while staying on their schedules. We will discuss the best time during your pre-arrival meeting. 

In collaboration with KU Student Housing, the following dates are adhered to: 

December: Interest form is due to KU Student Housing and cost estimates are based on your requests.

March: Booking details are confirmed. Contracts are emailed to camp directors. Signed contracts due back to KU Student Housing within 10 business days.

April – June: Camp/conference directors begin pre-arrival meetings with KU Student Housing and KU Dining Services to confirm details. Meetings are scheduled by KU Student Housing one month prior to event.

September (Post-Event): All payments due.

Final meal counts and allergen information must be provided 7 days before your first meal. 
 

With this plan, a preloaded dollar amount is added to each camper's card, which can be used at any open dining location. Please note that dining locations and hours vary during the summer, so we recommend checking the KU Dining website for the most up-to-date information. Unused dining dollars are non-refundable and will be forfeited at the end of the program. Additional funds can be added, and balances can be checked by contacting eventservices@ku.edu. Please allow up to 3 business days for responses and fund reloads. 

Please note: You will be charged based on your final meal count, even if some campers decide not to attend.

Additional Dining locations may be opened with this plan based on dormitory assignments determined by KU Housing. This will be discussed during your pre-arrival meeting.